A full board operations toolkit for self-managed HOAs.
HoatzinHome brings the work of running a neighborhood into one place: rules, requests, records, communication, governance, and the decisions future board members need to understand.
13
Feature areas
4
Workflow groups
1
Board workspace
0
Per-unit fees
Board Operations
Tools for the repeat work boards handle every month: requests, decisions, documents, rules, and follow-through.
Architectural Review
Residents submit exterior projects, upload supporting files, and keep questions, decisions, and stipulations in one review record.
- Resident application intake
- Board-only and resident-visible comments
- Approval, denial, and stipulation history
Board Document Threads
Start private board proposals from architectural guidelines or other governing documents, then discuss and record internal consensus.
- Board-only proposal threads
- Approve, reject, or abstain tracking
- Decision notes for future board members
Violation Management
Issue notices, cite rules, attach photos, set resolution timelines, and preserve the record tied to each homeowner.
- Rule citations and photo evidence
- Open, resolved, and overdue tracking
- Resident and board history in one place
AI Rule Library
Upload CC&Rs and turn dense governing language into reviewable, enforceable rules your board can cite consistently.
- Extract rules from governing PDFs
- Board review before rules are trusted
- Reusable categories for violations
Document Storage
Store CC&Rs, architectural guidelines, budgets, minutes, and policies in an org-scoped library residents can self-serve.
- Admin document uploads
- Category-based organization
- Secure member downloads
Governance
Clear workflows for membership, roles, elections, and records that need to survive board turnover.
Electronic Voting
Create ballots, publish to eligible members, collect one vote per voter, close results, certify, and export audit records.
- Draft, publish, close, and certify workflow
- Secret choices with visible turnout
- Receipts and certification export
Member Management
Invite residents, approve new joins, manage addresses, and keep board and member access aligned with the neighborhood.
- Guided resident onboarding
- Admin approval queue
- Member profiles and history
Roles and Access
Keep homeowner access separate from board operations, with superadmin controls reserved for Hoatzin operations.
- Member and admin roles
- Board-only workflows
- Superadmin CRM and neighborhood access
Communication
Keep board work out of scattered inboxes and give residents a single place to find answers.
Messaging
Centralize resident questions and board replies so neighborhood communication is searchable and accountable.
- Direct resident-board threads
- Unread message tracking
- Conversation history by resident
Resident Portal
Give homeowners one place to see documents, submit ARC applications, message the board, vote, and track their own records.
- Protected neighborhood access
- Resident-facing workflows
- Fewer one-off emails to the board
Community Tools
Practical tools that help small boards run a cleaner neighborhood without needing enterprise HOA software.
Vendor Directory
Build a vetted directory of vendors your neighbors already trust for landscaping, HVAC, pressure washing, repairs, and more.
- Community-submitted vendors
- Endorsements from neighbors
- Categories, notes, and pricing context
Dues & Payments
Create HOA dues campaigns, track balances, record payments, and turn on Stripe-powered card checkout when the board is ready.
- Dues campaigns with member balances and due dates
- Manual payment tracking, receipts, and CSV exports
- Guided Stripe Connect setup before card checkout goes live
Dashboard
A home base for board members to understand what needs attention across members, documents, violations, and decisions.
- Quick access to core workflows
- Neighborhood context in one place
- Built for recurring board work
Want to see the board workflow end to end?
Start with a neighborhood workspace and explore how documents, rules, violations, ARC applications, and voting fit together.